Q. I missed my co-op/association’s annual meeting this year, so I emailed our board president to get a copy of the minutes. He told me the board doesn’t take minutes at annual meetings. Aren’t boards legally required to do so, and to make them available to residents on demand? 

                                                          —Curious

A. “You are correct. Florida law requires your condominium association to keep minutes of all meetings, including the annual meeting of the unit owners,” advises Attorney Alina Altamirano of The Law Offices of Alina E. Altamirano, P.A. of Boca Raton, FL. “Under Florida Statute §718.111(12), an association must maintain official records such as “minutes of all meetings of the association, the board of administration, and the unit owners.” The annual meeting of the unit owners falls under this requirement.”

“These minutes must also be made available to any unit owner for inspection or copying within 10 working days after the association receives a written request. Not keeping minutes, or refusing to provide access to them, would be a violation of the statute.”

“Even if little was discussed at the annual meeting, the association should still prepare simple minutes noting when the meeting was called to order, whether a quorum was reached, any elections or votes taken, and when the meeting adjourned.”