A Private Matter Communities Must Balance PRivacy and Security

 The issue of intellectual property and an individual’s right to privacy has become a greater concern since more and more people  conduct their lives online—whether for banking, social media or dating. While the aforementioned generally  have security features encrypted in programming platforms, there remain  justifiable concerns as to what is actually protected. This heightened sense of  scrutiny results in ancillary privacy concerns, especially for those living in  community associations.  

 Whether it is the installation of security cameras, insider criminal activity or  environmental health concerns, both boards and residents have to be aware of  state laws and governing documents. Cases of privacy intrusion happen from  coast to coast. Last year, for example, a Florida family living in a penthouse  suite sued its condominium association for cell phone towers that were  installed on their roof without permission causing loud noises and health  risks. In Hawaii, a security guard was arrested for copying residents’ keys and stealing credit card and banking information.  

 Understanding Privacy

 One of the perks of living in a condominium or townhome community is that it  offers residents the ability to build credit and have control of their home  without the headaches of funding and maintaining a single-family home. But  shared community living does possess certain restrictions and questions  regarding privacy are always at the top of the list. “The issue of privacy encompasses many different areas in community association  living, from access to personal information, to access to units (in a  condominium), to security guards and surveillance cameras,” explains Michael E. Chapnick, managing partner of Chapnick Community  Association Law, PA in Delray Beach.  

 While residents may think that their unit and information is off limits to  members of the board and management, this is not always the case. “While multifamily residential settings have many benefits, including community  stability/security and the efficient operation and maintenance of the property,  there are many compromises that must be made,” explains attorney Michael S. Bender of Kaye Bender Rembaum, a law firm in Pompano Beach. “Specifically, individual owners must give up a certain degree of freedom and  privacy which they might otherwise enjoy in a home that is not bound by the  recorded covenants governing the property, the Florida Statutes and the rules  and regulations of the association.”  

 “A condominium association also has the right to enter private units under  certain circumstances. Section 718.111(5), Florida Statutes, provides that the  association has the irrevocable right of access to each unit during reasonable  hours, when necessary for certain maintenance related duties or when necessary  to prevent damage to the common elements or to a unit,” explains attorney Rosa de la Camara of the law firm of Becker & Poliakoff in Coral Gables. To do so, many associations require that residents  provide a copy of their keys in case their unit needs to be accessed during a  time they are not available.  


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  • Please stipulate if the BOD is allowed to install and view surveillance video of a common area (Pool/Hot Tub) or must it be done by a third party (Security Co.)
  • could they install camaras in the laundry room ?
  • Hello: I live in a condo and I was playing pool in a small room in my common elements. The billiard room is without security cameras and a board member came in and started video recording me. I asked him to stop and he did not. I called the police ... I told the officer I felt like I was being sexual harassed, as I was bending over breast exposed and short dress as he stared at me through his camera. I asked the board member to stop recording me several times, he would not. There was no one in the room but him and I. When my husband arrived, he asked why he was filming me? The board member took a swing at him and proceeded to leave. I know this board member was targeting me, as he has done in the past. Please help,
  • My HOA is allowing private citizens to video tape me and my neighbors cams posted clearly at my back and front yard!
  • My wife and I own two units in a condominium complex in Miramar Beach Florida, where the rules are that these units may not be rented short term. We understand that and have adhered to it but were recently accused by the HOA Boards attorney of renting our unit, which we did not do and emphatic deny the charge. This came following a one week stay by my best friend from the 5th grade though out life and another week stay by another close friend. Someone in HOA management either by direction of the HOA manager or the HOA manager herself, entered our unit without our express permission and removed a check sheet that I had prepared for our family and close friends that we allow to use at no charge for a week at a time. This we believe is the basis of their charge. There is no information about rental cost or such, only that they are responsible for the cleaning cost by our private maid service. We had our local MS attorney issue a denial letter and requested the name of the individual that removed and copied this document and used as a grounds for this accusation letter. We also demanded proof of the claim and an apology for the false claim. We demanded that all copies of the illegally removed document be destroyed and that all parties to the matter be directed to destroy any copies as well and to be told that this was a false charge. The response was luke warm to say the least and we were told that all private information in our document would be redacted but the letter would be put into our file as a unit owner. My wife and I are furious and believe that there is much more to be said here and we do not intend to let this slide. We are unit owners in otherwise good standing and refuse to let our good name and reputation be blemished but such a ridiculous, erroneous and slanderous claim with absolutely no factual evidence. What is your advice Sir. Regards, HG
  • To save this type of issue from happening, the Condo BOD /Management Company should issue instructions to the owners that notice should be sent to _____"X"______ if your unit is to be occupied as your "guest" with dates and explanations etc. This is typically all that the Mgr./Bod has the right to require. The Bod/Mgr. has certain rights and obligation to maintain a safe environment in the building and units, especially when not occupied... while not handled very well a photo of suggested evidence would be less personal than your description. Over-reach is not uncommon in the condo life style. You certainly were owed an apology, if only to make peace.
  • Have a situation in SRQ in a building with 400+ high risk (older) individuals. A resident recently contracted COVID 19 and the board alerted the association members of this fact w/o revealing the individual's name. Assoc members are demanding the release of the name to determine whether they had any contact with this individual. I (a non practicing Attny whose father is on the board) contend that the right of the association members and the implications of not releasing the name outweigh the individual's right to privacy. Noting your article re: medical records I assume that relates to obtaining records from within the unit and does not apply to knowledge obtained through observation in common area (ie seeing individual taken out on stretch through lobby). Would you agree that the board has a greater obligation to the association members en masse than to the individual's right to privacy?
  • May a resident of a HOA request from the property management company a list of residents with their addresses? The requesting resident is a real estate agent and is using this list for advertising.
  • I filed a complaint against my neighbor. During the board meeting which is open to condo members, the complaint was read with my name given as the one filing the complaint. I can understand my neighbors knowing but is it legal to be shared with other condo members